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Home > IT Services > Purchase Request Form

Purchase Request Form

Please take a moment to read the notes .. it will help your purchase go quickly and smoothly.

All IT-related purchases must be made by the CoM IT Services group.

We do not have funding for anything that was not specifically approved in our budget. If you need something purchased and do not have funding, you will need to petition the Faculty IT Committee Chair.

>> Please submit a different form for each item to be purchased. <<

Hardware Purchasing Policies

Only HP Laserjet (no inkjet/bubble jet). No other brands will be purchased.
Only Lenovo business-class computers.

Please Note

After we have finalized the purchase request (reviewed specs and generated a quote), we will need you to visit the office to sign the purchase request form. Per policy we cannot perform the purchase until this form (completed with representative details of the purchase) is signed.
Most purchases take about 2 weeks (primarily due to vendor shipping and handling) AFTER the purchasing permission form is signed.
For any equipment that requires configuration, please add an extra week, e.g. desktop PCs, notebooks, home routers, etc.
State Discount Software orders from MSD take 4-8 weeks to process (this is due to their operational constraints).
Data services and annual software (especially over $5,000) often require a contract to be signed; if this is the case, please expect 4-6 months for delays from legal review.
All purchases are the property of the College of Management.
Hardware that will be kept in your office will be delivered there and setup.
Hardware that will be taken offsite (e.g. notebooks, PDA's) must be picked up from the IT Services Office and signed for.
All requests for cellular devices MUST be pre-approved in writing by the Director of Finance (Wireless Device Authorization Form - PDF / Excel).

All Fields Required
Your Contact Information
MGT Username	e.g., ab12 or jsmith123

First Name
Last Name
Email Address
Phone Number

Purchase Details
What is the item to be purchased?	e.g., computer, PDA, widget, etc.
Summary of Purchase
Who is the preferred vendor?
Do not buy this item if costs more than...	$
Have you verified that you have adequate funding to cover this?	Yes Funding availability must be verified before the purchase can be made. Contact Administration Services for assistance.
What project number should this be billed to?
What is the name of the project?	Discretionary This purchase has been approved by Administration Services. e.g., Smith Grant, Startup Funds, Jones Chair, etc.
Who is the owner of this project?	e.g., person or group
Where does the item go?	e.g., software, "my notebook," hardware, "my office," etc.
Who is this item for? Who will be responsible for the item?	Myself e.g., John Doe, Sally Smith, etc.
What is the business reason/purpose for this purchase?

*** Please note: ***

*** You must stop by the IT Services Office and sign the Purchase Authorization Form before this purchase can be made.***